I closed my solo practice in August 2016 to take an opportunity at the University. My EHR with eCW is cloud-based and was instituted in May 2012. I’m trying to make a decision about how to migrate my data. Has anyone ever done this? eCW gives me essentially 3 options. #2 is ruled out for me as I cannot migrate to my new EMR.
1. HTML Hard Drive: We will provide you with your data in HTML format. Included in this data option will be the following: EMR (Progress Notes) and PM (CSV Format. No claims data. This will include Pt Demographics, Insurances, and Appointments.) and FTP. An additional charge, will be charged for an encrypted hard drive on which we will provide the data. Cost $5000
2. Data Export: Should you require for us to export your data to another EMR we will have members of our Data Migration and Post Implementation teams provide you with options and pricing associated.
3. Hard Drive/Relational Database Format: We will provide you with your data within SQL.BAK format. We will provide you with an encrypted hard drive. There is a cost associated for hard drive . You will require the conversion of the data to another EMR. Cost $2500
eCW also offer an option of keeping the website “static” for a contract of one year. Cost $1200.
I think option #1 is probably best and have queried eCW about how it’s searchable. eCW has not been able to give me an example of what the files look like. Currently I’m using the system every day to print out old notes and pathology reports (etc) for old patients who are seeing me at the new place. My concern is that the hard drive will be hard to search for individual patients and documents to print out.
Also I assume if I went with the static option for some period of transition time the Registry function will not be functional. I am using that often as well although the ability to continue using the Registry function is a less important in my decision making.
I also think $5000 seems pretty expensive for option #1. Is there a way to download the data on my own?
Thank you very much for any advice.
Lora Hebert, MD
